task 2 p3

 Some barriers are due to the existing environment. If you are standing in adverse weather conditions, your conversation would be hampered because you would not be able to pay full attention to what the other person is saying for example if to people were trying to talk in the middle of a storm there communication will be limited as words could be mistaken. Distance also plays an important part in determining the course of a conversation. For example, if the staff in an organization are made to sit in different buildings or different floors, they might have to substitute face to face communication with phone calls or emails. Communication also includes using signs and symbols to convey a feeling or a thought. However, if there is a lack of ignorance about the medium in which sender is sending the message, the conversation can be hampered. For example, the use of signs to communicate can be seen in games like football and and hockey. Perceptual barrier has got to do with the prejudice that most of us tend to form before meeting an individual. If we form a prejudice about someone, then we may not be able to have an effective communication with the person. Emotions can play an important part in any conversation. Have you ever noticed that your voice acquires an aggressiveness when you are speaking on an issue you feel strongly about. Emotional barriers can cause interruptions in conversation, apart from making the speakers to form unfair assumptions about each other. Cultural barrier is one of the widely seen barrier in communication. Ignorance about each other's cultures may make us skeptic and we may shy away from expressing ourselves freely. Linguistic barriers also affect a conversation and this is not limited to difference in people's first language. English, which is one of the widely spoken languages of the world is spoken differently in England, America, Australia, South Africa etc. This can cause lack of understanding and confusion

Use of Simple Language: Use of simple and clear words should be emphasized. Use of ambiguous words and jargons should be avoided.

Reduction and elimination of noise levels: Noise is the main communication barrier which must be overcome on priority basis. It is essential to identify the source of noise and then eliminate that source.

Avoid Information Overload: The managers should know how to prioritize their work. They should not overload themselves with the work. They should spend quality time with their subordinates and should listen to their problems and feedbacks actively

Give Constructive Feedback: Avoid giving negative feedback. The contents of the feedback might be negative, but it should be delivered constructively. Constructive feedback will lead to effective communication between the superior and subordinate.

Proper Media Selection: The managers should properly select the medium of communication. Simple messages should be conveyed orally, like: face to face interaction or meetings. Use of written means of communication should be encouraged for delivering complex messages. For significant messages reminders can be given by using written means of communication such as : Memos, Notices etc.